Shipping and Logistics coordinator – CPT

Artist Admin is a dynamic administrative support company with a passion for empowering creative professionals. Our mission is to relieve artists, designers, and other creative individuals/businesses from the burden of time-consuming administrative tasks, allowing them to focus on what they do best: creating.

Artist Admin is seeking a full-time Shipping and Logistics coordinator to join our dynamic, caring, fast-growing Cape Town office.


Position Overview: As a Shipping and Logistics Coordinator at Artist Admin, you will be responsible for gathering all the info required for a shipment, communicating directly with our clients, answering their questions and becoming a pillar of support for them. You would need to be able to visualise and decide on packaging requirements for large shipments keeping in mind the safety and security of the cargo but also the size of the final shipment to provide an accurate quote to our clients. This position offers an excellent opportunity for someone with strong organizational and communication skills to make a meaningful impact within our organization, get to know the art industry intimately and experience the logistics and shipping industry.


Responsibilities and requirements:

  • Client communication and relationship-holding
  • Compute shipping costs and packaging requirements
  • Quoting and Invoicing clients on Xero
  • Shipment tracking, reporting and full use of internal systems
  • Check and collect required paperwork and information for processing
  • Managing quality control, stock management and workplace tidiness
  • Liaising with suppliers where required
  • Working on special projects that come in from time to time and being a key member of both the planning and execution teams

Key attributes:

  • 2 years experience in a similar role or in a role that includes shipping and logistics
  • Knowledge and experience with INCOTERMS, ATA Carnet, Temp exports/imports, customs processing and other relevant shipping regulations and compliances.
  • Experience in the art industry.
  • Problem Solving mentality is essential.
  • Must be a people person with an outgoing personality
  • Proficiency in shipping software and tools (e.g., UPS, DHL, FedEx, ShipStation).
  • Strong organizational and multitasking abilities.
  • Excellent communicator both in writing, over the phone and in person.
  • Attention to detail and accuracy in record-keeping.
  • Ability to work well in a team and independently.
  • Passion for helping the arts

What We Offer:

  • A fun, lighthearted work environment that values personal and professional growth.
  • Opportunities for career development and advancement.
  • The chance to impact the creative industry by supporting artists and creators in pursuing their passions.

If you’re ready to join a growing company that values empowerment, creativity, and client success, we’d love to hear from you. Please submit your resume and a cover letter explaining why you’re the ideal candidate for the Shipping and Logistics coordinator position at Artist Admin’s Cape Town office.

Artist Admin is an equal-opportunity employer. We encourage candidates from all backgrounds and life experiences to apply.


Please apply below and do not email us directly. Thank you!


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